SheetMateSheetMate › Invoice to Excel
Invoice to Excel: supplier invoices into a table you can check
A pile of supplier invoices at month end means hours of typing. Upload them as PDFs or photos and SheetMate fills in one row for each invoice: supplier, invoice number, dates, subtotal, tax and total, with every line item on its own sheet. You review the table, fix what needs fixing, and download Excel, CSV, a PDF report or a file for your accounting software.
Free trial: 10 pages, no credit card. Your files are not saved on our server. Always check the table before you use it.
How it works
- Create a free account and get 10 free pages.
- Choose Invoice (or "Detect automatically") and add your invoices. PDFs, photos and scans all work.
- Press Read my documents.
- Check the amber rows. The notes say what to look at, such as a total that does not match the line items.
- Download Excel or CSV, or a Xero bills or QuickBooks file.
What you get in the table
| Supplier | Invoice no. | Date | Due date | Currency | Subtotal | Tax | Total |
|---|---|---|---|---|---|---|---|
| Sample Timber Sdn Bhd | INV-2041 | 12/10/2026 | 11/11/2026 | MYR | 1,638.00 | 131.04 | 1,769.04 |
| Sample Logistics | SL-883 | 14/10/2026 | 14/11/2026 | MYR | 420.00 | 0.00 | 420.00 |
| Sample Tools Co | T-5507 | 15/10/2026 | 15/10/2026 | USD | 250.00 | 0.00 | 250.00 |
Made-up example data. The Excel file also has a Line items sheet and a Summary sheet.
Checks that save you from mistakes
- Duplicate invoices: the same supplier, number and total twice is flagged, and duplicates are left out of the accounting files so a bill is never doubled.
- Totals: subtotal plus tax should equal the total, and the line items should add up to the invoice amount.
- Look-alike characters: 0 and O, 1 and l, 5 and S in invoice numbers are marked for a second look.
- Missing details: a missing supplier, date or total turns the row amber.
For Malaysian businesses
SheetMate reads day-first dates, amounts in RM, the supplier tax ID and the tax line (such as SST) from invoices from hardware suppliers, contractors, transport companies and other local vendors. The Xero bills file asks once for your account code and tax type, so the file matches your own books.
For international teams and bookkeepers
Invoices can be in any currency. The currency is read as a three letter code, and when one upload mixes currencies, SheetMate warns you and does not add the totals together. You can download a Xero bills CSV, a QuickBooks CSV, and a neat sheet in the usual order for AutoCount or SQL Account.
Who it is for
Bookkeepers and accountants who handle supplier invoices for several clients, small business owners who do their own books, and admin staff who enter bills every week. One subscription is for one person.
Questions
Does it read line items?
Yes. Each line (description, quantity, unit price and amount) goes on a Line items sheet in the Excel file and in the CSV.
What happens when the numbers do not add up?
The row turns amber with a note. Click the cell, fix it, and tick the row. The checks run again after each edit and cost no pages.
Can I use a scanned or photographed invoice?
Yes. Scans are read like photos. A clear, flat, well lit picture gives the best result.
Does it send bills straight into Xero or QuickBooks?
Not yet. You download a file and import it yourself. Tell us which software you use and we will build that first.
Ready to try it? Create a free account, upload one document, and see the table in seconds.
Also convert: Receipt to Excel · PDF to Excel · Bank Statement to Excel · Photo to Excel