SheetMateSheetMate › Receipt to Excel
Receipt to Excel: from a photo or PDF to a checked spreadsheet
Typing receipts into a spreadsheet is slow, and one wrong digit spoils the total. With SheetMate you upload a photo or PDF of a receipt and the table fills in for you: shop, date, receipt number, tax and total. You check it, fix anything that looks wrong, and download Excel, CSV or a PDF report.
Free trial: 10 pages, no credit card. Your files are not saved on our server. Always check the table before you use it.
How it works
- Create a free account. You get 10 free pages and no credit card is needed.
- Choose Receipt, or leave it on "Detect automatically", and add your files. You can add up to 20 at once.
- Press Read my documents. The table fills in within seconds.
- Look at the amber rows. Each one has a note saying what to check. Click any cell to fix it, then tick the row.
- Download Excel, CSV or the PDF report.
What you get in the table
| Shop / supplier | Receipt no. | Date | Currency | Tax | Total | Payment |
|---|---|---|---|---|---|---|
| Sample Hardware Sdn Bhd | A-10452 | 03/10/2026 | MYR | 4.10 | 72.50 | Cash |
| Sample Cafe | 88213 | 04/10/2026 | MYR | 0.00 | 18.90 | Card |
| Sample Stationery | S-7731 | 05/10/2026 | MYR | 2.34 | 39.00 | Cash |
Made-up example data. Every receipt becomes one row, and the items are listed on a separate Line items sheet in the Excel file.
What the checks catch
A table is only useful if you can trust it, so SheetMate does not just hand you numbers. It marks a row amber, with a short note, when:
- the same receipt appears twice (a likely duplicate),
- the subtotal and tax do not add up to the total,
- a number could be misread, for example 0 and O, 1 and l, or 5 and S,
- the photo is blurry, dark or crumpled and a named field may be wrong.
You always stay in control. The software fills in the table, and you decide what goes into your books.
For Malaysian businesses
Receipts in Malaysia are full of details that a general tool often gets wrong. SheetMate reads dates written day first (25/10/2026), amounts in RM, the supplier tax ID and the tax line (such as SST) when they are printed on the receipt. Malay and English receipts both use the Latin alphabet, so they usually read well. It is useful for staff claims, petty cash, and the box of receipts that arrives at month end.
Keep your original receipts safe and ask your accountant how long you must keep them.
For anywhere else in the world
It works in any browser, on a phone or a computer, and from any country. The currency is read as a three letter code such as USD, SGD or MYR, and if one upload has more than one currency, the totals are not added together. English works best, and other languages that use the Latin alphabet usually work too.
How to take a good receipt photo
- Lay the receipt flat, with good light and no shadow across the print.
- Get the whole receipt in the picture, edges included.
- One receipt in each photo is the easiest. If a PDF holds a stack of receipts, tick "This PDF holds many documents" and each page is read as its own receipt.
- Thermal paper fades. Photograph old receipts early.
Questions
Does it read crumpled or faded receipts?
Often yes. When a photo is blurry, dark, crumpled or cut off, SheetMate tells you which fields to look at, so you check those first.
How many receipts can I upload at once?
Up to 20 files at once, each up to 10 MB. One photo or one PDF page uses one page of your allowance.
Are my receipts stored?
Your files are not saved on our server. An AI service reads the pictures to fill in the table. The Privacy Policy explains exactly what is sent.
Can I get a file for my accounting software?
You can download a Xero bills file, a QuickBooks file, and a sheet for AutoCount or SQL Account. You import the file yourself, so try one receipt first.
Ready to try it? Create a free account, upload one document, and see the table in seconds.
Also convert: Invoice to Excel · Photo to Excel · PDF to Excel · Bank Statement to Excel